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My co-workers keep moving folders...

Wrong way is right. An internet forum is no place to obtain scalable solutions regarding your network, and infrastructure.

I realize you're only 7 people, but sounds like your infrastructure needs some serious help.

You might also want to think about some sort of SCM or source control, such as Perforce.
And no solid plan or procedure regarding backups.

What you need is to bring in a consultant. We could help you out but an internet forum is no place to talk about your network topography, infrastructure, etc.
 
I'll second.. or third, or whatever, the above.

Even if we fixed the problem you are having now, there are other issues you would need to address down the road, and the current 'fix' probably wouldn't include options like DMS or SCM programs that could be powerful tools for your company.
 
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